The Children’s Online Privacy Protection Act (“COPPA”) requires us to inform parents and legal guardians about how we collect, use, and disclose personal information from children under the age of 13. It also requires that we obtain parental consent before we allow children under the age of 13 to use certain features of the Site.
“Parent” includes legal guardians.
“Child” means a child that is under the age of 13.
“Personal Information” or “Profile Information” means individually identifiable information including personal information such as a first and last name, birthdate, phone number, email address, and other contact information when you register for an account. The Rugby Xplorer Service may collect additional information when registering to participate in Rugby, including but not limited to, height, weight, photograph and/or video and other biographical or personal information, and information about your performance or information relating to your Rugby Bodies.
“Rugby Bodies” means the organisations with whom you are a member or intend to apply for membership by registering online or authorising the organisation to enter your information into the Rugby Xplorer Service. The Rugby Bodies have elected to use and purchased the Rugby Xplorer Service to operate and run its operation and offer services to members.
“Service” means the services offered by Rugby Xplorer through its’ different websites, applications, services and tools.
For more information about COPPA, click here .
BY USING OR ACCESSING OUR SERVICES, OR BY PERMITTING YOUR CHILD TO USE OR ACCESS OUR SERVICES, YOU ARE ACCEPTING THE PRACTICES DESCRIBED IN THIS POLICY.
Rugby Xplorer (“Rugby Xplorer,” “we,” or “our”) provides Services used by Rugby Bodies to facilitate managing members, leagues, clubs, teams, coaches and event management. We at Rugby Xplorer are dedicated to safeguarding your privacy.
In the Rugby Xplorer Service, a Parent will have the option to do some, if not all, of the following:
Create an account that includes Personal and/or Profile Information
Register your child online for membership
Receive certain notifications, email or text from other users of the Service
Post photographs or videos of your child
Make credit card payments online
View balances in accounts
Print medical release, waivers and other forms as necessary
The Services are available to children under the age of 13 only with parental consent. The Services are intended for parents or adult use until a child reaches the age of 13. Certain Services can be used by children under the age of 13 only with significant parental involvement, oversight and approval.
Children under the age of 13 are not allowed to use Rugby Xplorer Services without a parent’s permission. Children under the age of 13 also may not subscribe to, or create their own account with Rugby Xplorer. Children may only have a linked account that is established by, and with the permission of, a Parent.
Parental Consent. Rugby Xplorer is required by COPPA to use reasonable efforts to ensure that before we collect any personal information directly from a child, the child’s parent receives notice of and consents to our information practices. As a parent, you should know that through the Rugby Xplorer Service children under the age of 13 may participate in activities that involve the collection or use of personal information. However, children may not participate in any activities without a parent’s permission.
If your child is under age 13, Rugby Xplorer must have “verifiable parental consent” before we collect and use your child’s personal information. We do this through the parent’s registration as a Primary Account holder (must be over 13) and creating a Linked Account for their child; checking a form of government issued identification against a database of such information when adding the child's account; payment for their child’s participation in a sport or camp; be a member of a team or club; or, subscribe to use one of the Rugby Xplorer Services;
A Parent has many tools to monitor and supervise the child’s activities. For example, we allow Parents to edit their child’s profile, turn on and off notifications. Parents should always closely monitor their children’s use of the Services.
Tracking Activities on the Site. When your child is logged into his or her account, we may track your child’s activities within the Services. For example, we track the pages visited, the length of time spent logged in, the information submitted about preferences and comments posted via the Service. This information is associated with your child’s account and may be combined with the personally identifiable information we collect from him or her.
We may partner with third parties to provide content and/or to display targeted advertisements. We will not share your child’s personally identifiable information with these third parties. However, some of these third parties may use tracking technologies, such as cookies and Web beacons, in order to track user activity. We do not exercise control over or have access to these tracking technologies or the information practices of these parties, which are subject to the privacy policies of these third parties.
Parents may request information from us on the type of data being collected, view their child’s information, and, if they choose, prohibit us from making further use of their child’s information. For more information on how to do this, see the section below entitled “How To Review, Delete or Alter the Information Collected From Your Child.”
How To Review, Delete or Alter the Information Collected From Your Child. You can review your child’s personal information at any time by logging into their account or profile or requesting it from the Rugby Xplorer Privacy Officer detailed below. You can also have your child’s personal information deleted and refuse to permit further collection of such information by us by requesting it from the Rugby Xplorer Privacy Officer detailed below.
If you wish to view, delete or modify the information we have collected about your child or delete your child’s account or profile, you may do this by logging in to your account at any time, or by contacting the Rugby Xplorer Privacy Officer as detailed below. However, please understand that, even after removal, member content may remain viewable in cached and archived pages or by others if a member has copied or stored such content.
Data Security. We understand the importance of keeping your personal information safe and secure. We have taken significant steps to protect your personal information from misuse, loss, unauthorised access or disclosure and use commercially reasonable physical, administrative, and technological safeguards to preserve the integrity and security of all information collected through the Service. These steps include implementing strict confidentiality practices for employees, contractors and service providers, and investing in security software to protect against the possibility of cyber-attack or other external threats. We also undertake regular system penetration testing to ensure that your information is protected whilst in our possession. However, no security system is impenetrable and we cannot guarantee the security of our systems. In the event that any information under our control is compromised as a result of a breach of security, we will take reasonable steps to investigate the situation and where appropriate, notify those individuals whose information may have been compromised and take other steps, in accordance with any applicable laws and regulations.
Further, we will take reasonable steps to delete or de-identify personal information if it is no longer needed for any legitimate purpose. This requirement does not apply where the information is contained in a Commonwealth record or where we are required by law to retain the information.
This Policy was updated in July 2022.
When we change the policy in a material manner, we will update the date above and in certain circumstances notify you directly.
If you would like to access the personal information that Rugby Xplorer holds about you, if you have any questions or issues with this Policy, or if you wish to make a compliant, please contact:
Privacy and Data Protection Officer
PO BOX 800, Surry Hills, NSW, 2010, Australia
T: +61 (0)2 8005 5555